[CALIBK12] Here are most of the hits on Identifying who is printing....

[Barbara Duffy]

PCounter will create printing accounts which can be controlled by issuing credit for printing.  The program deducts a per-page amount when kids print.  Users have to enter their password to confirm a print job.  The program logs print jobs by printer and by username and includes web addresses and file names.  You can configure it to print a cover page with user info but I don't think it will put the username on each page.

Did you look at GoPrint? That was one we were looking at... then the tech people said they wouldn't utilize a program that had to access "active directory." It looked very good.

Another option might be to utilize a program like Net Op which allows you to see what the kids are doing all the time. I just ordered it for $25 per seat. I can see every screen at a glance from 2 computers and I imagine that you can set up the printer so that the kids have to request permission prior to print.

I forgot to tell you what the header and footer look like using the symbols
I gave you:
the header tells page numbers ( Page 1 of 3 for example)
 and the footer gives the url of the webpage and the date .
 
If you want to know which computer printed, you could
type in: &w&u Comp1  (or whatever # it was).
 
Here is a website that explains it and shows it:
http://www.worldstart.com/tips/shared/printingwebpages.htm
 
I am adding this to all my student computers.
 
Of course it won't work if they copy and paste, but will, I hope eliminate
the "It wasn't me that printed that picture" lament..
 
 To put the webpage info on the page being printed form the Internet you
need to give special formatting instructions, but it is really easy:

 Go to Print > Page SETUP>
 Midway in the box that comes up you will see Headers & Footers with spaces
 for you to type in.

 - for Header (top of page) type in: &w&bPage &p of &P

 - for Footer type in: &u&b&d
 
Vendprint is a company that automatically logs all print jobs, charges to students accounts
www.vendprint.com
 
we use a software called Pcounter.  It automatically deducts a set amount (we set it at 10 cents) for each page a student prints from his account.  We "give" each student $5 worth of printing each semester.  After they've exhausted that (few do), they then pay us $1 for 10 pages of printing.

The following products have been mentioned previously on calibk-12.  I have not used either of them.  I kept the references just in case *http://www.printmanagerplus.com/http://www.andtechnologies.com/ What I do (though I only have 8 computers in the library) is that if
students wish to print off the internet (and searching the internet ONLY
for homework needs), they have to OK it with me first.  If they print
something without permission they are given a warning.  After that, if
they do it again close to the first warning, their computer priviledge is
taken away for the week.  
 Education is the answer. Kids ARE concerned about conservation and
ecological issue. Part of the instruction in computer use should include how
to preview the print, how to print just the selection, how to copy and paste
into a word processing doc just those sections that are pertinent. I think
that kids often do not know how to do these steps. I learned them just
because I use the computer for so many of my daily tasks. This process has
taken a number of years, and I have to admit that most of them I have
learned FROM the students.
Also, recycle paper that has been printed on one side, and students and
teachers have to come to say that they need a particular document on a fresh
sheet of paper.
Just my 2 cents...We have the library lab printers on "pause." This has resolved the problem of students printing from any computer on campus to the library printers. We delete the print jobs. If students are printing in the lab, we check their documents and then "unpause" the printer. The trouble with this suystem is that it requires a lot of supervision. However, it has saved a number of trees.
 You've gotten some good suggestions, but some would be tough to monitor in
our library, even though we have only 12 computers.8 of them are used only for "research" (supposedly...), and there is no word
processing on them.  4 of them are multimedia and students do their homework
there.  Those 4 have their own networked color printer, and we charge 25
cents for b&w and 50 cents for color copies.  It's an honor system, but the
printer is not too far from the circ desk so we don't let too many copies
slip through.The other 8 have our online databases, and we do allow internet print-outs,
but no email.  Yes, we do get a lot of left over paper, too, but we try to
use the "teachable moment" when we see things pumping out of those printers
(two b&w laser printers are hooked up to these stations, no charge) to help
them learn both responsibility and the proper way to print.  It seems to
take, if we catch them in time.I did like the suggestion that someone sent, about pasting Internet data
into a document, to help kids realize exactly what will be printed.  While
we don't have Word on those 8 computers, WordPad and NotePad will work just
as well.  Formatting will be lost, however, and they will have to retype the
data into their own papers.  This helps prevent "cut and paste" plagiarism.
We also have NetOp which helps us monitor the situation.
> Hi gang,
>
> We have had issues with excess and random printing.  We tried not
charging--kids printed a ton of stuff (much of which they would not pick
up).  We tried charging--still, kids printed a ton of stuff (much of which
they would not pick up).  Adding to the thrill, we now have a system in
which a student who has once printed to the library printer now will default
to the library printer from ANY computer on campus. Consequently, I think we
here have single handedly killed a forest for all the printing done.
> 
If you are using Internet Explorer as your browser, you can highlight the  
area of the screen you want to print and when the print screen appears,  
click the 'Selection' radio button before printing. Only your selection  
will be printed.We have laminated these instructions (with some screen snaps) and set them  
out as the mouse pads next to the computers.  This coupled with a initial  
quick 'show and tell' for the students has helped reduce the amount of  
pages printed.  [ Plus there has also been carryover into the classrooms  
and homes --- perhaps saving a few trees along the way : ) ]
  We have 3 more days until the library computer labs shut down for the 
year so I am taking stock of our first year using PCounter to monitor 
printing. Last year we blew through about 25 cases of paper in our 2 computer 
labs (4 HP laserjets total).  We used 10 toner cartridges.  That 
amounted to a nearly $2000 impact on the library budget. Worst of all we 
had at least 4 cases of unclaimed printouts that ended up in the trash. This year I ordered 10 cases of paper and I still have most of the last 
case left.  I have replaced 4 toner cartridges.  We have thrown away no 
more than 2 or 3 reams.  Our printing costs are down about 60%. At the beginning of this year I installed PCounter from A.N.D. 
Technologies (http://www.andtechnologies.com/).  It creates user 
accounts by reading the user names on the server (we use Novell but 
there is also a Windows version).  You can set different prices for 
printing on different machines (e.g. 10 cents for b/w, 25 cents for 
color).  PCounter monitors the network print queues and charges user 
accounts for each job.  When they print a confimration window pops up 
telling them how much credit they have, how many pages they are printing 
and what it will cost.  They must enter their network password to 
confirm the print job.  This really makes kids think before they print. In August I gave every teacher and student a beginning balance of $10 
so they could print 100 pages free.  When they run out of credit they 
can no longer print.  I had a couple of dozen students and 2 teachers 
use all of their credit.  A few petitioned for more because they had 
only printed school work.  PCounter keeps a detailed log of printing 
which includes document names and web site addresses so I could easily 
confirm that and I gave them more credit.  Conceivably you could 
actually charge for all printing this way but, at least in California, 
you can't charge kids for required work.  The district admin was adamant 
that kids be able to print school work for free.  You could also use it 
to individually approve each job by putting an operator hold on the 
printers (useful if you don't have individual logins).  The jobs would 
wait in the queue for you to delete or approve. Initial set up takes some familiarity with the server software and you 
must install from a Windows XP or later workstation.  There are two 
programs that run on my office machine, one monitors the printers and 
the other monitors the user accounts.  A very small program , about 
340K, sits in the startup folder on each workstation and creates the 
confirmation pop-up.  Including putting the pop-up on each of 70 
workstations, it took me about 8 hours total to set it up.  Since then 
it has been virtually trouble free. The program cost $500 and has already reduced printing costs by over 
$1,000.  The annual maintenance is about $150.  I highly recommend it 
(no, they didn't pay me to say that).
-- 
----



 
Our students were using up 2 reams of paper a day and then leaving 2/3 of it in the recycle bin. We don't have enough paper to do that, even if you recycle the leftovers and they really shouldn't be printing out baseball scores and their confirmed reservations for their college visits with our paper and ink. I went to the student council and asked them for suggestions, and they suggested that we make students bring their own paper.
 
What we do now:
 
- we have 2 black and white laser printers (no color) in the middle of the computer area for 28 student computers - they must learn to go to print properties to see where they are printing
 
- teachers bring paper if a class comes to the library
 
- students must bring their own printer paper if they come in on their own, our student store sells packs of 10 sheets for a quarter
 
- students are asked to email or cut and paste into email anything they need from the internet or our databases (they are also encouraged to use the databases at home, as that is why we are paying so much money for them)
 
Two comments - 
 
- your tech guys can make sure that no one else defaults to print to your printers
 
- we tried to get a system on the network that allowed the students to use a copy card like the one the public library across the street uses; we already sell them for our copy machine, but tech wouldn't let us use the software or it wouldn't work on our network, but maybe there are solutions like that you could try
 
Problems we still have -
 
- students try to reuse paper or use binder paper and this jams the laser printers; one is set to print double sided, but teachers prefer single sided papers
 
- every printer (in this mostly affluent community) except ours here in the library is broken! If one believes this, I have bridge to sell you...
 
I have considered using the method we used to get tissue for the elementary classrooms, but now ask students to donate paper and toner cartridges! (ha) 
 
I am always open for new suggestions to make this run more smoothly and save trees too!
 
If you want to know who is printing what from the internet, you can go to File, Page setup, under Header you can add & computer #5, etc. click okAnd it will remain on there until the computer is turned off when you close. Hope that helps.  We use this at our library and it has cut down on wasted paper.  We thought of doing this two years ago when we began to charge .05 cents per copy after the initial five (5) free copies. Hope it helps.  

 
 
 
Barbara J. Duffy, Ed. D.
Library Teacher
Jordan High School, Main Campus
6500 Atlantic Ave.
Long Beach, CA 90805
562-423-1471   x 2131
Fax 562-422-8918
 
"What a school thinks about its library is a measure of what it feels about education." - Harold Howe, former Secretary of Education
 
"Whatever the cost of our libraries, the price is cheap compared to that of an ignorant nation." - Walter Cronkite, Newscaster 
 
"I think the health of our civilization, the depth of our awareness about the underpinnings of our culture, and our concern for the future call all be tested by how well we support our libraries." - Carl Sagan
 
 


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